Monday, February 27, 2012

The beginnings of an organised life

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I am one of those people who likes to do 50 things at once; an extreme multi-tasker if you will. One of the problems I have found with this method is that I lose things very easily or forget what I am doing. In the past few weeks I have started to implement an organisational system. Here are a few of the basics to help you with your clutter.


A place for everything: While it is so easy to get lost in what you are working on and forget to put things away in their proper place, you are ultimately losing yourself time as in order to find the things you otherwise would have been able to find fast and effectively, you must now look for. While it can be a pain to put everything away all of the time, you will love yourself for it later. It also makes everything look cleaner. A clear space makes for a clear mind.


Clearing your day: At the end of each day, try to simply take five minutes to tidy up your workspace. File away any incomplete documents and remove all empty coffee cups. This way, you will start every day with a clean slate upon to get your work completed. You may also notice you will get stuff done more efficiently.


Create intelligent filing: While this may seem like a bit of an obvious one, if you file away your documents with binders and manilla folders, you will be able to easily access exactly what you are after. It will also declutter your office and look nicer. Throw out any unwanted or unneeded paperwork and keep only that which is important or in use.


Documents: Documents which are currently in use need to be at arms reach. You may want to invest on one of those expandable document wallets with the dividers and file according to importance, topic or use. Documents which aren't used as often can be hole-punched and stuck into a binder for easy access.


File away business cards: As you get on in your career or even just in your daily life, you will find that your collection of business cards is going to slowly grow. If you find yourself in this position, it might be a good idea to invest in a business card holder. They are quite cheap and will help you to order your cards. It is crucial to keep these looked after as you never know when you will need to communicate with a professional.


Free your mind with lists: This is a very important point for myself. My mind goes non-stop 100% of the time. Subsequently, I find myself constantly jotting down notes to myself so I can simply free up some space in my mind. By having lists you are less likely to forget the important things that you need to remember. Lists are easy to take with you, and easily prompt you into remembering a trail of thought or a simple idea. 


Keep a notebook: This is very similar to keeping lists. I keep a few notebooks, one of which being my blogging notebook. I write in it basic analytics to remind myself of how far I have came and what I wish to achieve for the day and what I would like to write about in the coming days. I have found it to be incredibly helpful in achieving more than I thought I could. 


Keep your diary close: This is probably one of the most important organisational tools you will ever possess. I was a little spoilt last Christmas and was given the 2012 Frankie Diary from my Mum which I absolutely adore. Having a visually appealing diary will always lift your spirits on the not-so-amazing days where you would rather be at the beach. It is also incredibly useful for storing important phone numbers, contacts, dates, events and for remembering things a long time in advanced. 


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1 comments:

  • February 29, 2012 at 9:03 PM

    I write lists compulsively, including short-term, long-term and intermediate to-do-lists; I write and revise my budget/estimated expenditure vs. actual expenditure constantly, sometimes a month into the future; and I'm constantly checking my calendar to make sure EVERYTHING'S on there. Sometimes I think I do it too much, but I can't sleep without making some kind of organisational list, otherwise I think I'll forget something. *sigh*

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